Safety control measures

Our company has established appropriate measures necessary for the prevention of leak, loss, or destruction of personal information, and all other personal information security management.

1. Establishment of basic policies
   • Basic policies shall be established regarding the "observance of relevant laws, guidelines, regulations, etc.", "contacts for handling of inquiries and complaints", and other pertinent matters in order to ensure the appropriate handling of personal information.
2. Establishment of regulations related to the handling of personal information
   • Personal information handling regulations shall be established covering handling methods; responsible personnel, supervisors and their duties, and other pertinent items for each stage of handling of personal information including, but not limited to, acquisition, usage, storage, provision, deletion, and disposal.
3. Organizational safety control measures
   • In addition to assigning personal information handling related supervisors, the scope of employees who may handle personal information, and the scope of the personal information which may be handled by said employees shall be clarified, and in addition a reporting system shall be established for reporting to the relevant supervisors in the event any violation of laws or handling regulations is discovered or suspected.
   • Self-inspections and audits by other divisions and external auditors shall be implemented periodically regarding personal information handling conditions.
4. Personnel safety control measures
   • Periodic training on the important points of handling of personal information shall be implemented for all employees.
   • Items related to the duty to maintain the confidentiality of personal information shall be included in the company's employment regulations.
5. Physical safety control measures
   • Entry and exit management and restrictions on introduction of information devices, etc. shall be implemented for areas where personal information is handled, and other appropriate measures shall be implemented to prevent the viewing of personal information by any unauthorized individuals.
   • Measures shall be implemented to prevent the theft, loss, etc. of devices, electronic storage media, documents, etc. which handle or contain personal information, and further measures shall be implemented to prevent easy access to said personal information when the relevant devices, electronic storage media, etc. are relocated or moved, including any movement within the place of business.
6. Technical safety control measures
   • Access controls shall be implemented and the scope of personal information supervisors and access to databases of handled personal information shall be restricted.
   • Measures shall be implemented to protect systems which handle personal information from any external unauthorized access or malicious software.

Personal information usage purposes

Personal information provided to our company shall be used for the following purposes. In addition, personal information may be used for other purposes when separate authorization for the specific usage is obtained from the individual to whom the information belongs.

■ Personal information directly provided by users

Personal information types and usage purposes are as follows.

■Personal information which is obtained indirectly

Personal Information Protection Manager

Corporate Division Supervising Corporate Officer

Provision to third parties

Information is not provided to any third parties excepting in cases where approved by the user or where required by law.

Outsourcing of personal information

Handling of personal information may be contracted outside of our company (outsourced). In such cases, the contractors are carefully screened and selected and supervised to ensure that all information is handled appropriately.

Obligation to provide personal information

The provision of personal information shall be voluntary, and the majority of website features will still function even if personal information is not provided, however please note that it may not be possible to utilize some specific options, offers, services, etc. if required personal information is not provided.

Cookies and web beacons

Some of the pages on our company's website may use cookies and web beacons in order to provide better service to users. These functions are similar to the sales staff at department stores where users may occasionally shop. These sales staff do not know customers' names or addresses, but they may be familiar with customer's faces and preferences in order to attempt to provide customers with better service. Computers are not able to recognize a user's face, but instead they send identification tokens which are known as "cookies" to a user's browser. After receiving these cookies, when a user again visits the same website, the website is able to recognize it is the same user, and can then provide services which are better suited to that individual user. In addition, advertisements for our company may be shown on the websites of other companies associated with our company based on the history of the user browsing our website and other information obtained via these cookies.

If a user does not input personal information into our company website, the user remains anonymous and cookies cannot be used to personally identify the individual. Users can configure their browsers to refuse to accept cookies. In addition, web beacons are techniques which are used to count the number of times a user has visited a page and create statistical data and do not possess any functions which can be used to personally identify a user.

Personal information for which our company is authorized to comply with requests for disclosure, etc.

Our company has published the following items related to personal information for which our company is authorized to comply with requests for disclosure, etc.

1. 1.Business operator name
   Japan E.M. Solutions Co., Ltd.
2. 2.Usage purposes
   Refer toPurposes for use of personal informationor information on the usage purposes of personal information which can be disclosed.
3. 3.Contact for complains and consultation, and certifying personal information protection organizations
   Refer toPersonal information related inquiries, complaints, and consultation.
4. 4.Procedures for requests for disclosure, etc.
   Refer to Procedures for requests for disclosure, etc.

Users under 16 years of age

Users under 16 years of age must obtain the consent of their legal guardian before providing personal information.

Our company's website

Users can visit and browse our company website without providing any personal information whatsoever, and no user personal information is collected by simply browsing pages. For example, our company does carry out statistical trend analysis of whether a given page in the website is popular or not, however no personal information is included in this analysis.

Please note, out company accepts no responsibility or liability whatsoever for ensuring the protection of user personal information on any third party linked websites.